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How To Create an Astounding Preventive Maintenance Plan?

Updated: Jan 22

Preventive maintenance focuses on inspection, detection, correction, and prevention, which is a proactive approach to maintaining equipment. Consider how each of these concepts contributes to a preventive maintenance program's effectiveness.

Preventive maintenance relies heavily on inspections because they offer two benefits. Checking the equipment at the facility is foremost important for its proper functioning. By conducting regular inspections, a company can prevent workplace injuries and enhance its liability protection. By conducting regular inspections, a company protects its properties. The inspections ensure the equipment operates according to the manufacturer's specifications.

Facility managers need to take a proactive approach to maintenance rather than waiting for problems to arise, which can cost them a great deal of money. Facility managers can detect issues early on because preventive maintenance helps detect problems while they're still cheap and easy to resolve.

Facility managers should engage in preventive maintenance programs to keep equipment in good working order and to recognize and prevent problems before they occur. Facility managers respond quickly to problems (or potentially problematic activities) before they worsen or shut down operations.

Maintenance records and inspection records can be used by facility managers to avoid repeating mistakes and improve equipment performance. Keeping equipment from breaking down reduces stress and boosts productivity for facilities staff. When equipment is functioning as expected, maintenance staff can devote their efforts to preventative (rather than reactive) maintenance.

What is the difference- Reactive vs Preventive Maintenance?

In contrast, reactive maintenance takes place when it is not performed proactively or on a regular schedule. Facilities management tasks are typically classified according to whether they are reactive or preventive. Understanding the difference between reactive and preventive maintenance is crucial to driving a successful facilities department. If you perform too much reactive maintenance, your workers may feel anxious and overwhelmed. Because of this, it's critical to create a PM program that prioritizes preventive maintenance (PM) and reduces the risk of reactive maintenance.

Reactive maintenance

Reactive maintenance begins after an asset has malfunctioned or broken down, aiming to diagnose and repair the issue. Reactive maintenance entails waiting for minor issues to escalate into major issues before taking action. Maintenance professionals determine the source of a problem and take action to return the asset to working condition.

Preventive Maintenance (PM)

PM (Preventive Maintenance) refers to the practice of performing preventive maintenance procedures regularly. Maintenance that is planned extends the life of the company's assets, equipment, and infrastructure. A preventative maintenance program includes adjustments, cleaning, lubrication, repair, and replacement. By using this method, unplanned downtime, maintenance costs, and failures are actively reduced.

Create a Preventative Maintenance Plan

Preventive maintenance has indisputable advantages. It can be frustrating to facility managers when they don't know where to start with preventive maintenance. Preventive maintenance workflows are a fundamental component of proactive maintenance operations.

A well-designed workflow lays out a plan for how and when to maintain assets. Unsurprisingly, there is no one-size-fits-all approach to getting started.

In some businesses, assets are classified one by one and checklists are generated as needed. A more sophisticated facility often builds substantial asset inventories before implementing maintenance recommendations into procedures and work orders.

Establish your Objectives

Making your preventive maintenance plan truly beneficial starts with establishing your objectives. Exactly what do you aim for? In what ways we can reduce downtime, improve asset reliability, lower costs, or increase planned maintenance frequency? What have you done to date to achieve these objectives? Where have you failed? This is where you should start your diagnostic process.

Choose a Format

The top three methods for arranging maintenance systems are digital technologies, internal spreadsheets, and paper records. In today's world, as we integrate digital technologies, the ideal approach is to digitally store all of your information, from checklists to asset histories, and make it paperless.

In your preventative maintenance workflow, you should ask questions such as these:

  • What is the most important duty to complete first?

  • What is the location of the equipment?

  • Certain workers should be assigned to which tasks?

  • How frequently should the task be completed?

  • What parts or materials are required?

  • How will we ensure that we are held accountable?