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The Journey of going Paperless Enterprise - Document Management Solution

Updated: Jan 6

A step toward Digital Transformation

Paper Less Enterprise - DMS

The pandemic brings a positive change in every organization's working culture. The need for data to be available to all workforce irrespective of their location suddenly was a need of the hour. For ensuring business as usual and to support the need for work from anywhere many organizations felt a sudden gap in the way they were working and which needs immediate change.

Thus began the so-called digital transformation journey for multiple organizations a sudden need to ensure business sustenance and continuity. It’s essential to keep in mind that digital transformation is different from digitization and digitalization—even though they all sound relatively similar.

Many say digital transformation starts with Digitization – a move from analogue to digital. Digitization is the process of converting information from a physical format into a digital one. When this process is leveraged to improve business processes, it is called Digitalization. The results of this process are called digital transformation.

Multiple organizations jumped and started the journey of going digital transformed in their capacity. There was a sudden surge and still, the demand exists for Digitisation services. Digital or Physical documents are an essential part of any organization. Enterprise Content Management System (#ECM) comes in handy here which helps in streaming the document from creation to storage and all in a secure protected environment.

When remote working is now the way going forward and a reality, documentation going online, an organization streamlining all its paperwork on one platform, with controlled access with all data security & privacy in place is a must for multiple organizations.

A good enterprise content management system streamlines all the processes involving paperwork and more, enhancing the productivity of the team and the organization.

Key features of Enterprise Content Management

A central repository of an organization or multiple entities under an organization

Metadata. With control in place, organisations can have faster working and information access to every employee. Adding a self-defined tag to each document for retrieval and helping fast search options is a very useful feature.

Low code- frontend completely configurable as per organization needs.

Document categorization – define different types of documents as per business process or organization master formats.

Business Process Automation – configurable workflow process as organization need or department wise even if there are layers of approval processes for every function.

Digital Signing or e-Signature - a single platform to support e-Signature option for third-party use which is secure, legal, and tamper-proof.

OCR- search any document format through an image.